A how to....

Whilst researching I stumbled across this "How to guide". I thought something as simple as this checklist could help keep us on track and organised, especially as this is our first event.

How to organise an event?

Planning
+ Timing of the event – check it doesn’t clash with any other big event
+ Who can help organise the event? – form some type of committee
+ Budget – how much do you hope to raise and what will it cost?
+ Administration – keep accurate records of what’s spent etc.
+ Timeframe – set yourself targets of what you hope to achieve

Venue
+ Capacity – will you be able to fill it
+ Availability – check dates and timings well in advance
+ Facilities – are there enough seats and tables etc
+ Disabled Access – is there any, do they have disabled toilet facilities
+ Catering – check their health and safety guidelines
+ Deposit – is one required and is it refundable/ do they offer a charity discount?
+ Cloakroom – is there one, how much is it, can the proceeds be donated

Equipment
+ What do you require – sound system/TV/projector?
+ Can you bring your own or do you have to hire theirs?
+ Do you know how to operate it?

Marketing/Publicity
+ Do you need posters and flyers etc.
+ Can they be produced for free
+ If you’ve used Seafarers UK logos, have you shown it to us for approval
+ Send press release to all local media
+ What contacts do you have in media or PR
+ Who will you target for the event

Licences and permission required
+ Do you need a licence for selling alcohol or food?
+ Do you have permission to collect money for charity?
+ Do you need to inform local council of your event?
+ Does the venue have Public Liability insurance?

Staff at the event
+ Recruit your friends and family for the night of the event
+ Do they know what’s required
+ Brief them on what Seafarers UK so they can act as ambassadors for the charity

Additional Extras
+ What’s the contingency plan if it something goes wrong
+ Is there somewhere safe to keep the money at the event
+ Do you need ID badges or T-shirts for the Event
+ Do you need a First Aider and have you got one

http://www.seafarers-uk.org/how-to-organise-an-event

Posted by: Michelle